Do you want to sync Outlook with Gmail? Read this guide. It will show you how to change your Gmail Outlook settings. You can control all your emails in one place. This makes your inbox simple. You will also save time.
Having many email addresses with different programs takes a lot of time. You must log in and out of different accounts all day.
But, big email providers like Gmail and Microsoft Outlook have syncing tools. You can see all your emails in one place. This means less time spent changing accounts.
In this guide, we will show you how to change your Gmail Outlook settings. You can put a Gmail account into Outlook. You can also read your Outlook emails in Gmail. Are you ready to start? Let us begin!
How to Put a Gmail Account into Outlook
Before, it was hard to put a Gmail account into Outlook. But now, with the new Microsoft 365 update, it is easy. You can sync your Gmail and Outlook on Mac and PC quickly.
On Mac
Here is how to change your Gmail settings in Outlook on a Mac. You can add your Gmail account to Microsoft 365.
Step 1: Log into your Outlook account.
Step 2: Click on “Settings” on the top bar. Or press “⌘ +” for Outlook settings.
Step 3: In “Personal settings,” choose “Accounts.”
Step 4: In the “Accounts” window, click the “+” at the bottom left. Choose “New account.”
Step 5: A new window opens. Put your Gmail username in it and click “Continue.”
Step 6: Click “Continue” again.
Step 7: Pick the Gmail account you want to add. Type your Gmail password for checking.
Step 8: Sign in. Let Outlook use your messages, contacts, files, and calendars.
Step 9: You have successfully linked your Google account to Microsoft Outlook. You can now see all your messages in the Outlook email.
Now, your Gmail messages will appear in the left sidebar of your Microsoft Outlook. You will save lots of time and manage your emails well on your Mac.
On PC
Do you like using a PC? That is fine! Here is how you can change settings in Outlook to sync your emails on a PC.
Step 1: Open Microsoft Outlook.
Step 2: Go to “File” and then press “Add Account.”
Step 3: Type in your Gmail username and press “Connect.”
Step 4: A new window will open. Put your Gmail password in and press “Sign In.”
Step 5: If your Google has two-step verification, Google asks you to put in the code from your phone.
Step 6: Next, press “Allow” to let Microsoft Outlook get your Gmail account.
That is all! Now, you have adjusted your Gmail to Outlook 2016 or newer versions.
This way might not work with old Outlook. If so, you must set up Gmail by yourself.
How to Set Up Gmail with Old Outlook
Google says to use Gmail with email apps that have OAuth. This is no problem with the newest Microsoft Outlook.
But old Outlook does not have OAuth. You must do a different way to link your Gmail to Outlook. Here is what to do.
1. Turn on IMAP for Gmail
First, to get your Gmail to work with Outlook, turn on IMAP in Gmail options.
Step 1: Sign in to your Gmail.
Step 2: Click on “See all settings” to open Gmail settings.
Step 3: Click the “Forwarding and POP/IMAP” tab.
Step 4: Choose “IMAP is enabled” under “IMAP access.”
Step 5: Press “Save changes.”
Now, you have turned on IMAP in Gmail. This helps you link your Gmail to Outlook.
2. Start 2-Step Verification for Google
Now, you want to turn on 2-step verification for your Google account. Skip this if you have done it before. If not, do these steps:
Step 1: Choose “Manage your Google account” from your Google profile picture.
Step 2: Find the Security tab.
Step 3: Click “2-step verification” under “How you sign in to Google.”
Step 4: Press “Get started” to start 2-step verification.
Step 5: Type your phone number and press “Next.”
Step 6: Google sends a text. Put in the code you get and then hit “Next.”
Step 7: Hit “Turn on” to finish.
You have now turned on 2-step verification for Google.
3. Make an App Password
Now, you need to make an app password. This password is 16 digits and lets less safe apps go into your Google Account. Here is how to do it:
Step 1: Go back to the Security tab in Google Settings. Find “How you sign in to Google” and press “2-step verification.”
Step 2: Go down and choose “App passwords.”
Step 3: In the “App” list, pick “Mail.” In “Device,” pick your device and click “Generate.”
Step 4: Google makes a new app password for you. Write down this code and click “Done.” Use this password when Outlook asks to confirm you are the real person for your Gmail.
4. Synchronize Outlook with Gmail
The last step is to make your Gmail synchronize with Outlook. Here is what to do to change Gmail settings in Outlook to connect email accounts.
Step 1: Start the Microsoft Outlook application on your computer. You cannot do this using the web application.
Step 2: Press on “File.”
Step 3: In “Account Information”, pick “Add Account.”
Step 4: A fresh window appears. Press on “Advanced options” and choose “I will set up my account by myself.”
Step 5: Put in your Gmail and press “Connect.”
Step 6: In “Advanced setup,” choose “IMAP.”
Step 7: Put in your IMAP account settings like this:
Incoming Mail Server (IMPI)
imap.gmail.com
Requires SSL: Yes
Port number: 993
Outgoing Mail Server (SMPT)
smtp.gmail.com
Needs SSL: Yes
Needs TLS: Yes
Require Authentication: Yes
Port for SSL: 465
Port for TLS/STARTTLS: 587
General Settings
Your Name
The Gmail Address
The Gmail Password
Step 8: After finishing settings, press “Connect.” Outlook will make a connection with your Gmail.
Now, Gmail messages show in Microsoft Outlook. This lets you handle both inboxes in the same client.
Getting Outlook Emails from Gmail
You can also change your Gmail to check Outlook emails in Gmail. To do this, you need to move your Outlook messages to Gmail.
Migrating Messages and Contacts from Outlook to Gmail
Gmail can easily bring emails and contacts from Outlook. Do these steps:
Step 1: Sign in to your Gmail.
Step 2: Press on “Settings,” then pick “See all settings.”
Step 3: Go to “Accounts and Import.”
Step 4: Click on “Import mail and contacts.”
Step 5: Put in your Outlook email and press “Continue.” Step 6: Log in to your Outlook account and click “Continue.”
Step 7: Let Gmail use your Outlook messages and contacts.
Step 8: In the “Import Options” window, choose “Import contacts,” “Import messages,” and “Import messages for the next 30 days.”
Step 9: Press “Start import.”
The import process might take a few hours if your Outlook inbox is big.
Conclusion
Many people have more than one email address from different providers. This takes a lot of time to manage. If you change your Gmail Outlook settings, you can read all your emails in one place.
Pick the email client you like best or use most. Use the instructions in this guide to connect your Outlook and Gmail. This makes managing your emails easier and saves time.