5 Simple Ways to Delay Send in Outlook

Do you want to plan when to send your emails? You are in the right place. This guide will help you delay sending emails in Outlook. This way, your messages will go at the best times.

Timing is very important for emails. You may work with a team in other countries. You may also have many projects. You might want to send a marketing email at the right time. Choosing when to send emails can change a lot.

Fortunately, Microsoft Outlook has a great feature. This feature helps you to schedule emails and delay when you send them. In this article, I will show you five ways to write an email now and send it later. Use these methods to contact your recipients at the right time.

This can help you get more responses and improve delivery. Find out how to create an Outlook email template if you are interested in crafting a good email.

Are you ready to begin? Let us start!

1. How to Schedule Delivery of Single Email

You can set a time for one email to send in Outlook. This lets you decide when your message gets to the person.

How to delay sending in Outlook

Step 1: Open Outlook.com

Step 2: Click on New mail.

Step 3: Write your email like usual. Make sure to add a subject and at least one recipient. You can also attach any needed files.

Step 4: When your email is ready, click the arrow next to the Send button. Then choose Schedule Send.

Step 5: A new window will open. You can either pick from Outlook’s preset times like Tomorrow at 7 AM or Sunday at 7 AM. You can also choose Custom time for a different time.

Step 6: If you choose Custom time, set the date and time that you want. For example, you may schedule the email for Monday, August 27th, at 10 AM. Check out these out-of-office email templates for effective email communication.

Step 7: After you choose the date and time, click Send to finish the scheduling.

Your email is now ready to send at the chosen time. If you want to change or cancel the email before it gets sent, you can do that with a few extra steps.

How to change a scheduled Email

Editing a scheduled email in Microsoft Outlook is easy. You can do it at any time before the end time. Here is how it works:

Step 1: Open Microsoft Outlook.

Step 2: Go to the Drafts folder.

Step 3: Find the scheduled email and select it.

Step 4: Click the pencil icon for the email and select Modify Email.

You can now change the email content and change its send time. This gives you control over when your messages go out.

How to Cancel a Scheduled Email

If you want to cancel an email that is set for future delivery, just delete it from Outlook.

Here is how to do it:

Step 1: Open your Outlook account.

Step 2: Go to the Drafts folder.

Step 3: Find the scheduled email, move your cursor over it, and click the delete icon.

Now you can see! Your scheduled email is cancelled. You know how to set up, change, and cancel scheduled emails in Outlook. Next, we will look at how to delay all outgoing emails.

2. How to Apply a Delay to All Outgoing Emails with a Rule

If you think scheduling each email one by one is not efficient, you can create a rule in Outlook’s Classic version to delay sending all your emails. Here is how you can set this up:

Step 1: Open Outlook.

Step 2: Go to File > Info > Rules.

Step 3: Click on Manage Rules and Alerts. Then, select New Rule.

Step 4: Choose the Apply rule on messages I send. Then, hit Next.

Step 5: Leave all boxes unchecked to skip Select conditions. Then, click Next.

Step 6: Click Yes to confirm the rule applies to all messages.

Step 7: In the Select Actions section, select Defer delivery by a number of minutes.

Step 8: Set the delay you want. For example, set it to 5 minutes. Then, click Next.

Note: The maximum delay you can set is 120 minutes.

Step 9: If needed, apply any exceptions. Name your rule. Turn it on and click Finish.

Now, your emails are held in the Drafts folder until the delay time is finished. This gives you time to change or cancel them if needed and send emails in a secure way.

3. How to Use Undo Send to Delay All Outgoing Emails

With the new Outlook update, you can delay your emails easily using the Undo Send feature. This means you do not need complex rule setups. Here is a step-by-step guide:

Step 1: Sign in to your Outlook account.

Step 2: Go to the settings menu.

Step 3: Select Compose and Reply.

Step 4: Find the Undo send option. Set the delay time for your emails.

Note: You can delay sending by up to 10 seconds. This lets you cancel the email quickly if necessary.

Step 5: Click Save to confirm your settings.

This feature adds a short delay to all outgoing emails. It gives you a brief time to fix any mistakes. To delay mass email campaigns, you need different methods.

Conclusion

Being able to delay sending your emails can improve your communication. It helps you time your messages better and avoid mistakes from sending too fast. This guide tells about five good ways to delay email delivery in Outlook. It includes Microsoft’s own features and the mail merge tool DejaFlow. Here is a short summary of each method.

1. Schedule Specific Emails: You can choose a future time for your email to be sent. You write it now and decide when it should be sent. It can be hours, days, or even months later.
2. Establish a Delay Rule: In Classic Outlook, you can make a rule to delay all outgoing emails by 120 minutes. This gives you more time to check the quality of your emails before they get sent.
3. Use Undo Send: If you use the new Outlook, you can turn on the Undo Send feature. It gives a 10-second delay. This allows you to fix any last-minute problems.

Use these methods to improve your email timing in Outlook. You should also check DejaFlow for better email management tools to help you use your emails more efficiently.