When we send emails with big attachments, we see an error about the attachment size. It is frustrating when we reach the limit. We cannot send bigger files when that happens. Still, there are ways to send emails with bigger attachments. Outlook now works with OneDrive. This makes it easier to send larger emails.
Many people want to know the size limit for Outlook attachments. They also want to know how to send bigger files. The tips and tricks can help all the time. When you follow the steps, you can send files of all types and formats. Find out the difference in attachment size between the old Outlook and the new Outlook.
What we will talk about today:
- How do attachments work in Outlook?
- How do you add files smaller than 20MB?
- How do you work with files that are bigger than 20MB?
- How do you set permissions for OneDrive links?
- What file types are allowed for attachments?
- Conclusion
Let us find out!
How attachments operate in Outlook
It is easy to add files to your emails. There are different methods you can use depending on your needs.
First, you draft your email and select the “Attach file” option from the top menu. You will see these options:
- Browse this computer: You can select a file directly from your storage.
- OneDrive: If your file is in OneDrive, you can choose it from your cloud storage.
- Upload and share: This option allows you to upload a file to OneDrive and share it at the same time.
- Link: If you want to add a file link from another service, you can insert links into your email.
Attaching files that are less than 20MB
For files that are less than 20MB, you can use two main methods:
- OneDrive Upload: The file goes to your OneDrive, and a link gets sent to your email. This option is good for bigger files or when you need easy collaboration.
- Direct Embed: You can attach the file directly to the email. This method works best for smaller files. The recipient needs a permanent copy. This method is like traditional email attachment practices.
Attaching Files Over 20MB
You can not use the standard “Attach” feature when you send a file that is larger than 20 MB. The size limits set by most email providers cause this. This rule helps prevent system overload. Fortunately, Outlook allows you to use OneDrive without trouble for larger files.
OneDrive Link Permissions
When you use OneDrive for large files, Outlook uploads them to your cloud storage. It also gives you a shareable link in the email. The recipient can access and download the file from your cloud. You can control link permissions in OneDrive. For example, you can set the link to read-only. This setting helps keep the original file safe. You can easily change these permissions in Outlook:
- When you upload the file to OneDrive, Outlook will generate a link in your email.
- Clicking on the link shows a dropdown menu.
- You can change the “Anyone can…” permission from this menu.
In addition to this, you can keep your Outlook inbox clean and safe from suspicious attachments by applying these spam filter strategies.
File Types You Can Attach
Outlook supports many file types for attachments, such as:
1. Documents: You can attach Word files (.docx), Spreadsheets (.xlsx), PowerPoint slides (.pptx), and PDFs without problems.
2. Images: You can attach image files (.png, .jpeg, .gif) or put them in the email.
3. Videos: You can attach videos (.mp4, .mov, .avi), but they need more space. You should think about using a video hosting service.
4. Compressed Files: You can send compressed files (.zip, .rar) to reduce size. This method helps bundle multiple items for easy download.
5. Other Files: If your file type is not on the list, you can still attach it. If Outlook blocks it, you can compress the file or change the extension before you send it. Please inform the recipient about the changes needed to access the file correctly.
Conclusion
Learning to manage large email attachments in Outlook can save you time and reduce frustration. You can use OneDrive to avoid traditional size limits. This makes sending emails easier and helps you share different types of files efficiently.
Changing OneDrive link permissions gives you more control. You can protect your files and keep your documents safe. Outlook allows you to send small attachments directly and larger ones using OneDrive. This program offers the flexibility you need for your specific needs. You can attach many types of files.
Using these methods in your email routine can improve your workflow a lot. When you know the options and how to use them, you can make sure your emails are clear and effective. Learning these tools will help you manage attachments in Outlook more easily.