It is desired that we should schedule an email in advance when it comes to important matters and achieving higher performance as well as continuity. Making a good habit of getting everything done before the due time can dramatically raise the positive indicators for business growth, revenue and productivity.
Five years ago, you could not schedule emails using Gmail. You had to use other services like Boomerang to delay sending your messages.
In April 2019, Google introduced the long-awaited scheduling feature for Gmail. It lets users set email delivery up to 49 years in advance from their inbox.
So, what is the process of Gmail’s “Schedule Send” feature? It is very simple. Google stores your email temporarily on a server instead of sending it immediately.
Your message stays as a draft. It appears in the “Scheduled” section of your Gmail inbox until the time you choose arrives.
Gmail allows you to schedule up to 100 emails at once. But why do you want to use this feature?
Here are four strong reasons:
- If you write an email late at night, you can schedule it to be sent at a better time during the day.
- When you email someone in another time zone, scheduling your email makes sure it arrives during their business hours, not in the middle of the night.
- You may want your email to be sent at a special time, like just before a meeting or on a birthday.
- Also, scheduled emails can improve your open rates. By sending emails at good times for your recipients, they are more likely to open and read them.
Do you want to learn how to schedule emails in Gmail? This guide helps you learn about the “Schedule Send” feature in Gmail. It includes:
- How to schedule an email in Gmail.
- How to change scheduled emails in Gmail.
- How to cancel scheduled emails in Gmail.
- How to schedule many emails in Gmail.
Find out the best Gmail settings to optimize your experience. Every user should know these free settings.
How to Schedule an Email in Gmail
Google lets you schedule emails in Gmail. You can do this from your computer, iPhone, or Android device. You can complete this in a few simple steps.
On Desktop
The desktop version of Gmail has many strong features. One feature is the ability to schedule emails. Follow these steps:
Step 1: Log in to your Gmail account.
Step 2: Click the “Compose” button to start a new email.
Step 3: Write your message like you usually do. We have help if you need advice on writing an email with a suitable attachment size or a follow-up email.
Step 4: When your email is ready, find the down arrow next to the “Send” button. Click it.
Step 5: A menu drops down. Choose “Schedule send” from the menu.
Step 6: You will see some preset scheduling options:
- Monday morning.
- Tomorrow morning.
- Tomorrow afternoon.
If these options do not work for you, click “Pick date and time” to choose a different time.
Step 7: Set the date and time. Click “Schedule send” to confirm.
Your email is sent at the time you choose.
On Android
To schedule emails on your Android device, follow these steps:
Step 1: Open the Gmail app on your Android phone or tablet.
Step 2: Tap the “Compose” icon at the bottom right.
Step 3: Write your email like you always do.
Step 4: When you are ready, select “More.”
Step 5: Choose “Schedule send” from the menu.
Step 6: Pick one of the default times or tap “Pick date & time” to choose a certain time.
Step 7: Set the date and time you want for the email, then tap “Schedule send.”
Your email gets sent at the time you choose. You can relax while Gmail rests.
On iPhone
Scheduling an email in Gmail on your iPhone or iPad is fast and easy. Here is how to do it:
Step 1: Open the Gmail app on your iOS device.
Step 2: Tap the “Compose” button to start a new email.
Step 3: Write your email with the subject line and the address of the recipient.
Step 4: When you are ready, tap “More.”
Step 5: Choose “Schedule send” from the options.
Step 6: Pick a default time slot or set a special date and time.
And that is all! This process lets you schedule emails on your iPhone. It makes sure they are sent at the right time for good impact.
How to Modify Scheduled Emails in Gmail
If you need to change an email you planned, follow these steps to edit it in Gmail:
Step 1: Go to your Gmail account.
Step 2: Go to the “Scheduled” folder in your email list. Learn here how to automate Gmail for great email management.
Step 3: Open the email that you want to change.
Step 4: Click “Cancel send” to stop sending the email.
Step 5: Make any changes you need to your email. You can update the message, the recipient, the subject, or the email signature.
Step 6: After you make changes, click the down arrow and select “Schedule send.”
Step 7: You can either use the original time by selecting “Last scheduled time” or set a new schedule. Your changed email with the new schedule will be sent now.
How to Cancel a Scheduled Email in Gmail
If you want to cancel an email that you scheduled before, here is what to do:
Step 1: Log into your Gmail account.
Step 2: Go to the “Scheduled” area.
Step 3: Find and select the email that you want to cancel.
Step 4: Press “Cancel send” to stop the email from sending.
The email is unscheduled now. You can set a new time or remove it by choosing “Discard draft.”
Frequently Asked Questions
If you have questions that are not covered in this FAQs section, do not hesitate to get in touch with the Gmail customer service team.
What is the longest time for scheduling emails in Gmail?
With Gmail’s “Schedule Send” option, you can set your email to send up to 49 years in the future. This long time helps you choose the exact time when your email will arrive in the recipient’s inbox.
How can I check if my email is scheduled in Gmail?
When you schedule an email, Gmail shows a notice at the bottom of the screen. Click “View message” to see the details of your scheduled email.
If the notice does not show, you can look for your scheduled emails in the “Scheduled” folder in Gmail.
If you do not find this folder, search “in” in Gmail’s search bar. If nothing shows, there are no scheduled emails in your account at that time.
Does the Gmail scheduling option work without an internet connection?
Yes. Once you schedule an email, it sits on Google’s server. Your message is sent at the time you choose, even if you are offline, logged out, or if your device is off.