{"id":1161,"date":"2024-07-07T03:59:11","date_gmt":"2024-07-07T10:59:11","guid":{"rendered":"https:\/\/www.dejaflow.com\/blog\/?p=1161"},"modified":"2024-07-08T04:25:44","modified_gmt":"2024-07-08T11:25:44","slug":"download-gmail-emails","status":"publish","type":"post","link":"https:\/\/dejaflow.com\/blog\/2024\/07\/07\/download-gmail-emails\/","title":{"rendered":"How to Download Gmail Emails?\u00a0The Easy Way"},"content":{"rendered":"\n

If you read this, you want to download Gmail emails. You may want to keep an email or conversation as a PDF, or you may want to download lots of Gmail emails.<\/p>\n\n\n\n

In this guide, I tell you how to download emails<\/a>, including how to see them when not online. These methods are updated and according to the new version.<\/p>\n\n\n\n

We begin now!<\/p>\n\n\n\n

    \n
  1. Save Gmail Emails or Conversations as PDF<\/li>\n\n\n\n
  2. Save Gmail File Attachments<\/li>\n\n\n\n
  3. Get All Emails from Gmail (And Regular Backups)<\/li>\n\n\n\n
  4. Make Gmail Emails into CSV or Excel File<\/li>\n\n\n\n
  5. Save Gmail Emails to use them without the internet<\/li>\n<\/ol>\n\n\n\n

    How to Download a Gmail Email or Conversation as a PDF<\/h2>\n\n\n\n

    To save a single email or a Gmail conversation to PDF, do these:<\/p>\n\n\n\n

      \n
    1. Open Gmail on your computer.<\/li>\n\n\n\n
    2. Find the email or conversation you want to save.<\/li>\n\n\n\n
    3. Click on the three dots “\u22ee” on the email’s right side.<\/li>\n\n\n\n
    4. Choose “Print” to make it a PDF or “Download message” to get a .eml file.<\/li>\n<\/ol>\n\n\n\n

      How to Download Attachments from Gmail<\/h2>\n\n\n\n

      To download files from Gmail, do these:<\/p>\n\n\n\n

        \n
      1. Go into Gmail.<\/li>\n\n\n\n
      2. Find the email with the file you want to save.<\/li>\n\n\n\n
      3. Move over to the file preview and click “Download.”<\/li>\n\n\n\n
      4. Your file goes to the folder where you save downloads.<\/li>\n<\/ol>\n\n\n\n

        Note: For Gmail photo files that show as pictures, click right on the picture and choose “Save Photo.”<\/p>\n\n\n\n

        How to Get All Your Emails from Gmail (And Regular Backups)<\/h2>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        If you need all your Gmail data for records, to move to another account, or to leave Google, use Google Takeout.<\/p>\n\n\n\n

        Here is how:<\/p>\n\n\n\n

          \n
        1. Go to Google Takeout.<\/li>\n\n\n\n
        2. Pick Gmail from the list of Google things.<\/li>\n\n\n\n
        3. Choose to get all Gmail data, or just some, in MBOX or JSON.<\/li>\n\n\n\n
        4. Note: To get Gmail emails as CSV or Excel, look at the next way.<\/li>\n<\/ol>\n\n\n\n

          STEP 1: Picking What to Get from Gmail<\/h3>\n\n\n\n
            \n
          1. Sign into Gmail<\/a>.<\/li>\n\n\n\n
          2. Visit Google Takeout.<\/li>\n\n\n\n
          3. Click “Deselect all” to not download all the Google stuff.<\/li>\n\n\n\n
          4. Choose “Mail” in the product options.<\/li>\n\n\n\n
          5. Pick mail data options you like.<\/li>\n\n\n\n
          6. Hit “Next step” to keep going.<\/li>\n<\/ol>\n\n\n\n

            STEP 2: Choose where for Gmail Export<\/h3>\n\n\n\n

            Pick a method to get your Gmail export on this page:<\/p>\n\n\n\n

              \n
            1. They send links by email<\/li>\n\n\n\n
            2. Put it in Drive<\/li>\n\n\n\n
            3. Add it to Dropbox<\/li>\n\n\n\n
            4. Move to OneDrive<\/li>\n\n\n\n
            5. Put in Box<\/li>\n<\/ol>\n\n\n\n

              If you choose the link by email, download Gmail export in 7 days.<\/p>\n\n\n\n

              STEP 3: Pick Export Frequency<\/h3>\n\n\n\n

              Choose one-time or more exports for automatic backups. Like, send emails out every 2 months for 1 year.<\/p>\n\n\n\n

              STEP 4: Choose File Format and Size<\/h3>\n\n\n\n

              Pick .zip or .tgz and a max file size from 1 GB up to 50 GB.<\/p>\n\n\n\n

              After choosing, click “Create export” to get it done.<\/p>\n\n\n\n

              Download Gmail Emails for Offline:<\/h2>\n\n\n\n

              To get Gmail offline, do these:<\/p>\n\n\n\n

                \n
              1. Start Gmail on your PC.<\/li>\n\n\n\n
              2. Click the gear icon on the top right and choose “See all Settings.”<\/li>\n\n\n\n
              3. Find the “Offline” section.<\/li>\n\n\n\n
              4. Turn on the offline mail.<\/li>\n\n\n\n
              5. Decide how many past messages to sync and click “Save Changes.”<\/li>\n<\/ol>\n\n\n\n

                If you can’t turn on Gmail offline, ask your admin to adjust Gmail settings. When offline, use the mail.google.com bookmark to go to Gmail directly.<\/p>\n\n\n\n

                Why You Should Download Gmail Emails:<\/h2>\n\n\n\n

                1. Risk Lowering: Keeping stuff on Google’s cloud is handy but risky. Many people have lost important files due to cloud problems. Back up your emails to be safe.<\/p>\n\n\n\n

                2. Worry About Security: Google has good safety steps, but no system is 100% safe. Gmail accounts can get hit by phishing. When someone hacks your account, you can not guess what will happen to your data.<\/p>\n\n\n\n

                If you save copies of your emails using tools like Google Takeout often, it makes your data more safe. Tap here to learn about how to download email from Outlook<\/a>. The easy guide will allow you to quickly download all your emails safely without losing any important data.<\/p>\n","protected":false},"excerpt":{"rendered":"

                If you read this, you want to download Gmail emails. You may want to keep an email or conversation as a PDF, or you may want to download lots of Gmail emails. In this guide, I tell you how to download emails, including how to see them when not online. These methods are updated and … Read more<\/a><\/p>\n","protected":false},"author":72,"featured_media":1165,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[28],"tags":[],"class_list":["post-1161","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-google"],"_links":{"self":[{"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/posts\/1161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/users\/72"}],"replies":[{"embeddable":true,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/comments?post=1161"}],"version-history":[{"count":5,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/posts\/1161\/revisions"}],"predecessor-version":[{"id":1168,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/posts\/1161\/revisions\/1168"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/media\/1165"}],"wp:attachment":[{"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/media?parent=1161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/categories?post=1161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dejaflow.com\/blog\/wp-json\/wp\/v2\/tags?post=1161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}